Please create an access request in IMPACT.
The easiest way to do so is to enter 12618 (for VIP visits: 12833 - used only by LHCb Secretariat) in the search box on the top left and on the opened form click on the 'clone' button on the top right menu. Then modify the information for the specific visit.
You can access IMPACT at the following link: https://pptevm.cern.ch/impact/
Title: e.g.
Visit to …. by …
Responsible:
the responsible of the visit is also the supervisor of the
visit. (This person has to be a member of LHCb).
Please note that only the
supervisor of the visit and the creator of the form are allowed to modify it
later.
Facility: LHCb
Activity type: Visit
Then fill in WHAT, WHEN, WHO, WHERE and HOW
WHAT:Description : a short description of the purpose of the
visit
System: choose LHCb
-> Other for visits at the moment
(the option “Visit” will be added in the near
future)
Click Add a participant:
Start with the supervisor of the visit
(=the responsible for the visit) – the system will automatically look for the
full name and other details on the person if he/she is in the CERN database.
Fill in the details on escorts. Please note that the supervisor can also be an escort and have two
roles . If this is the case, his/ name should be mentioned twice in both roles.
For visitors, choose the role 'Visitor' for
each visitor and in the unknown field write the name of the person and his/her birth date
(dd-mm-year)
if the person is not already in the CERN database.
Max Nb of
participants: total for all group - Max Nb.
of participants per group is 6
Contact phone (mandatory): the phone number of the supervisor
Fill the first
three lines and modify line 5, 'Working time Start and 'Working time End' to
give a time frame when you will do the visit (e.g. 17:00 to 19:00) or put it in
the comment line.
Choose LHCb - >UX85A (Delphi) and/or UX85B (LHCb)
HOW:Modus Operandi (mandatory) : detailed description of the visit route (e.g. Delphi visitor passerelle, LHCb)
For your visit to be visible on the list of LHCb
future visits, make sure you select "LHCb Underground Private visits" under
tags.
Then save, and when
the request is completed, submit the document.
COMMENTS:
Put the outcome of the visit or problems encountered.
e.g. Visit was successful
Enter
the dose registered with the operational dosimeter in the
COMMENTS section by the
name of the escort(s). To be filled by each escort if different from 0.
You can then Close the visit by clicking on the button on the top right .