You can access IMPACT at the following
link: http://impact.cern.ch
An Impact form must be filled for each visit.
Once you sent your request to
lhcb-visits@cern.ch, the LHCb Secretariat will prepare a template
for you, in which you might need to add further information. To access
your prepared Impact form, please open a link on
http://impact.cern.ch
followed by ?activity=NNNNN, where NNNNN is the
impact number (e.g for Impact 37408 do
https://impact.cern.ch/impact/secure/?place=editActivity:37408). Make sure that guide(s) are listed, the number of
visitors per guide is respected, the total number of participants
(guides + visitors) is correct, gsm number is available and click on
the submit button (status will change to "waiting for approval").
If you want to create the Impact form by yourself, please duplicate the existing modele for template : 37408 and please refer to the instructions below.
After the visit you will need to fill the Report sections of the Impact form, please refer to the instructions below.
Title: e.g.
Visit to …. by …
Responsible:
the responsible of the visit is also the supervisor of the
visit. (This person has to be a member of LHCb).
Please note that only the
supervisor of the visit and the creator of the form are allowed to modify it
later.
Facility: LHCb
Activity type: Visit
Then fill in WHAT, WHEN, WHO, WHERE and HOW
WHAT:Description : a short description of the purpose of the
visit
System: choose LHCb
-> Other for visits at the moment
(the option “Visit” will be added in the near
future)
Click Add a participant:
Start with the supervisor of the visit
(=the responsible for the visit) – the system will automatically look for the
full name and other details on the person if he/she is in the CERN database.
Fill in the details on guides.
Please note that the supervisor can also be a guide and have two
roles . If this is the case, his/ name should be mentioned twice in both roles.
Max Nb of
participants: total for all group, including
guides - Max Nb.
of visitors per group is 10
Contact phone (mandatory): the phone number of the guides where
they could be reached during the visit
Fill the first
three lines and modify line 5, 'Working time Start and 'Working time End' to
give a time frame when you will do the visit (e.g. 17:00 to 18:30) or put it in
the comment line.
Choose LHCb - > LHCb visit
HOW:Modus Operandi (mandatory) : Description of the visit route e.g. Delphi and LHCb visit
For your visit to be visible on the list of LHCb
future visits, make sure you select "LHCb Underground Private visits" under
tags at the bottom.
Then save, and when
the request is completed, submit the document.
COMMENTS:
Put the outcome of the visit or problems encountered.
e.g. Visit was successful
Verify the total number of participants is correct or adjust it (if
no show for example)
You can then declare the visit "finished" by clicking on the "Close" button on the top right menu .