| LHCb Secretariat Team Cindy Denis Nathalie Grüb Kevin Viel Jordan Campbell Office 2/1-024 |
SECRETARIAT OPENING INFORMATION Monday to Friday 08h30 - 12h30 / 13h30 - 17h30 You can contact us +41 22 767 92 78 lhcb.secretariat@cern.ch |
Useful links: Users' Office Departmental Secretariat Housing / foyer services Host States Relations Service FAQ LHCb database |
| ADMINISTRATIVE FORMALITIES | |
| REGISTRATION & MEMBERSHIP | |
| External
participant status (working remotely from the institute) |
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| Registration
for new members The Team Leader or deputy fills the dedicated EDH document*. It will be sent to the new member to complete additional information and attach the identity document. The Team Leader or deputy will received the document for final validation. Help page * The registration form is the standard form required by CERN. For now, it does not contain non-binary gender options, instead requiring the legal sex. More information can be found in this page (also linked from the ECGD web page). Registration for former LHCb members Registration of members with inactive participation shoud follow the instruction of a new members registration |
Modification
of your participation in the CERN
& LHCb databases Change of Institute LHCb member How to change my institute Team Leader How to change the institute of an LHCb member Change of profession LHCb member How to change my profession Team Leader How to change the profession of my institute member How to extend the participation LHCb member How to extend my participation Team Leader How to extend a member participation |
| USER
status (working physically at CERN) |
|
| New registration The Team Leader or deputy fills the dedicated EDH document*. It will be sent to the new member to complete additional information and attach the identity document. The Team Leader or deputy will received the document for final validation. Help page * The registration form is the standard form required by CERN. For now, it does not contain non-binary gender options, instead requiring the legal sex. More information can be found in this page (also linked from the ECGD web page). Modification in the CERN database (Change of institute, experiment, percentage of presence) You need to update your User contract, see the contract and modification and extension dedicated page. For more information, check the users office website |
Modification of your
participation in the LHCb database Change of Institute LHCb member How to change my institute Team Leader How to change the institute of an LHCb member Change of profession LHCb member How to change my profession Team Leader How to change the profession of my institute member How to extend the participation LHCb member How to extend my participation Team Leader How to extend a member participation |
| VISA | KEY REQUEST |
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You need to request an
invitation letter, please visit our dedicated website
LHCb Secretariat Invitation Letters. Specific information for UK citizens following the Brexit. |
Please send us an email to enable us to generate the key request. |
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| LHCb PIT 8 | |
| WORKING AT THE PIT | PIT VISIT |
| You need
to Access to the experimental area Then you have to follow the LHCb access control tutorial |
You would like to organize a Visit to point 8. |
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| EVENTS & TRAVELS | |
| ON SITE EVENTS | OFF SITE EVENTS |
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Conference room bookings
We can book conference rooms either for spontaneous or regular meetings. |
Duty travels Page restricted to LHCb team members Travel conditions for the 112th LHCb Week in Glasgow |
| Indico We can take care of the creation of your meetings or events on Indico. |
Assistance Before or during your duty travel you can contact the assistance for information or help. You will find all information HERE. |
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| DOCUMENTATION | |
| Documentation on CDS | PUBLISHING FAQ |
| We take care of the submission of documentation on CDS (notes, conference talks, proceedings, theses etc...) | If you have any query about documentation, see the dedicated LHCb twiki page. |
| COMPUTING | |
| Computing account | |
|
You need computing account Please refer to the Registration & Membership section above, in the paragraph External participant registration. |
Your computing account is not
working Contact us to ensure your contract and/or participation are still valid. |
| CERTIFICATE FAQ | E-GROUP |
| You will find HERE all information on how to get a certificate, join the LHCb Virtual organisation | If you need to create an e-group, send us an email |
| AVAILABLE at the secretariat: | |
| Dedicated documents such as TDRs, LoI, etc. | LHCb outreach products from our gift shop. |