CERN — The European Laboratory for Particle Physics

LHCb Secretariat Team

Cindy Denis

Nathalie Grüb
Kevin Viel

Office 2/1-024
SECRETARIAT OPENING INFORMATION
Monday to Friday
08h30 - 12h30 / 13h30 - 17h30

You can contact us
+41 22 767 92 78
lhcb.secretariat@cern.ch
Useful links:

COME TO CERN & LATEST INFORMATION
Users' Office
Departmental Secretariat
Housing / foyer services
Host States Relations Service
FAQ LHCb database
ADMINISTRATIVE FORMALITIES
REGISTRATION & MEMBERSHIP
External participant status (working remotely from the institute)
Registration for new members
The Team Leader or deputy fills the dedicated EDH document*
. It will be sent to the new member to complete additional information and attach the identity document. The Team Leader or deputy will received the document for final validation.
Help page
* The registration form is the standard form required by CERN. For now, it does not contain non-binary gender options, instead requiring the legal sex. More information can be found in this page (also linked from the ECGD web page).

Registration for former LHCb members
Former LHCb member
How to reopen my participation

Team Leader
How to open the participation of an inactive member
Modification of your participation in the CERN & LHCb databases

Change of Institute
LHCb member
How to change my institute

Team Leader
How to change
the institute of an LHCb member

Change of profession
LHCb member
How to change my profession

Team Leader
How to change the profession of my institute member

How to extend the participation
LHCb member
How to extend my participation

Team Leader
How to extend a member participation


USER status (working physically at CERN)
New registration
The Team Leader or deputy fills the dedicated EDH document*. It will be sent to the new member to complete additional information and attach the identity document. The Team Leader or deputy will received the document for final validation.
Help page
* The registration form is the standard form required by CERN. For now, it does not contain non-binary gender options, instead requiring the legal sex. More information can be found in this page (also linked from the ECGD web page).


Modification in the CERN database
(Change of institute, experiment, percentage of presence)
You need to update your User contract, see the
contract and modification and extension dedicated page.

For more information, check the
users office website
Modification of your participation in the LHCb database

Change of Institute
LHCb member
How to change my institute

Team Leader
How to change the institute of an LHCb member

Change of profession
LHCb member
How to change my profession

Team Leader
How to change the profession of my institute member

How to extend the participation
LHCb member
How to extend my participation

Team Leader
How to extend a member participation
VISA KEY REQUEST
You need to request an invitation letter, please visit our dedicated website LHCb Secretariat Invitation Letters.

Specific information for UK citizens following the Brexit.
Please send us an email to enable us to generate the key request.


LHCb PIT 8
WORKING AT THE PIT PIT VISIT
You need to Access to the experimental area
Then you have to follow the LHCb access control tutorial
You would like to organise a Visit to point 8.


EVENTS & TRAVELS
ON SITE EVENTS  OFF SITE EVENTS
Conference room bookings
We can book conference rooms either for spontaneous or regular meetings.
Duty travels 
Page restricted to LHCb team members


Indico
We can take care of the creation of your meetings or events on Indico.
Assistance
Before or during your duty travel you can contact the assistance for information or help. You will find all information HERE.


DOCUMENTATION
Documentation on CDS PUBLISHING FAQ
We take care of the submission of documentation on CDS (notes, conference talks, proceedings, theses etc...) If you have any query about documentation, see the dedicated LHCb twiki page.

COMPUTING
Computing account
You need computing account
Please refer to the Registration & Membership section above, in the paragraph External participant registration.
Your computing account is not working
Contact us to ensure your contract and/or particpation are still valid.
CERTIFICATE FAQ E-GROUP
You will find HERE all information on how to get a certificate, join the LHCb Virtual organisation If you need to create an e-group, send us an email

AVAILABLE at the secretariat:
Dedicated documents such as TDRs, LoI, etc. LHCb outreach products from our gift shop.